Visitors Management
Digital registration, host approval, and verified entry — every visitor accounted for, every time.
Gate Management
Secure Every Entry.
Simplify Every Exit.
SmartGate gives your security and operations teams complete control over Visitors, Materials, Vehicles, and Contractors — at every entry and exit point, from one place.
Velantra VMSVisitor Management System
Welcome.
Enter your email to verify your identity and begin the registration process.
Visitor verifiedDigital pass ready
What SmartGate manages
One Platform for Every Gate Movement.
SmartGate brings visitors, materials, vehicles, and contractors under one intelligent control layer — every movement tracked, documented, and secured.
Materials Management
Track every item that enters or leaves your facility — inward delivery or outward dispatch, fully documented.
Vehicles Management
End-to-end vehicle movement control — from entry authorization to exit clearance for every vehicle type.
Contractors & Services Management
Manage service personnel, their equipment, and safe exit — nothing enters or leaves untracked.
Real-time control
Complete Visibility with Intelligent Dashboard.
Monitor every visitor movement from a centralized dashboard. Manage approvals, check-ins, active visitors, departures, and overstays in real time.
- Pending Approval Queue
- Visitor Approval Management
- Pass Management
- Live Visitor Monitoring
- Entry & Exit Tracking
- Overstay Alerts
- Visitor Analytics & Reports
VELANTRADAILY ACCESSVP-3026-00009Nag******
Time slot08:30 AM
06:30 PMValid from12 Jun 2024Valid to13 Jun 2024
SHOW ME
06:30 PMValid from12 Jun 2024Valid to13 Jun 2024
Visitor
Nag******
- Nag******@example.com
- Phone
- 93441*****
- Visitor Type
- Consultant
- Purpose
- Business Consultation
Visit TimelineRequest submittedOTP verifiedHost approved
Scan to Verify Entry
VP-3026-00009 · Valid until 06:30 PM
Verified & Active
GateA-01
Digital visitor pass
Secure. Smart. Digital.
Every approved visitor gets a secure digital pass containing all essential visit information.
Pass contains
- Unique Pass ID
- QR Code for Gate Access
- Visit Date & Time Slot
- Host Information
- Purpose of Visit
- Download & Print Option
System capabilities
- Seamless visitor onboarding
- Secure identity verification
- Faster approval workflows
- Paperless visitor passes
- Live visitor monitoring
- Intelligent security alerts
- Audit-ready visit records
Materials management
Track Every Item.
In or Out.
Complete visibility over every material that moves through your gate — inward deliveries, outward dispatches, and returnable assets, all documented and approved.
System capabilities
- Authorized Material Movement
- Delivery & Dispatch Tracking
- Approval-Based Gate Clearance
- Returnable Asset Monitoring
- Compliance & Audit Records
VELANTRAMaterials Gate PassMGP-2024-00047
MaterialSteel Rods — 200 Units
MovementInward Delivery
VendorSundaram Industries
PO NumberPO-2024-00891
Material Pass
Steel Rods
- Quantity
- 200 Units
- Vehicle No.
- TN-01-AB-12**
- Driver
- Ra**** K****
- Received By
- Store Manager
Gate MovementRequest raisedManager approvedGate cleared
VELANTRAVehicle Entry RecordVER-2024-00183
🚛
TN-01-AB-56**Heavy Goods Vehicle
DriverSu**** Ba**
PurposeMaterial Delivery
Entry09:15 AM
Exit By01:00 PM
Vehicle Record
TN-01-AB-56**
- Driver
- Su**** Ba**
- Vehicle Type
- HGV — Lorry
- Gate
- Gate B
- Status
- On Premises
Movement LogRegistered at gateDriver verifiedEntry authorized
Vehicle management
Control Every Vehicle.
Every Movement.
End-to-end vehicle tracking from the moment a vehicle approaches the gate to the moment it exits — with full verification and audit logs at every step.
System capabilities
- Vehicle Entry & Exit Tracking
- Driver & Vehicle Verification
- Overstay Alerts
- Exit Authorization Controls
- Fleet & Contractor Monitoring
- Audit-Ready Movement Logs
Contractor management
Authorize Every Contractor.
Track Every Tool.
Manage service personnel with precision — from work order verification at entry to tool accounting and exit approval. Nothing in, nothing out without a record.
System capabilities
- Contractor Authorization
- Work Order Verification
- Tool & Asset Tracking
- Controlled Area Access
- Overstay Monitoring
- Exit Approval Controls
- Audit-Ready Activity Logs
VELANTRAContractor PassCP-2024-00034
ContractorRajan Electricals
Work OrderWO-2024-00451
Access AreaBlock B — Level 2
Tools4 Items Logged
Contractor
Rajan Kumar
- Company
- Rajan Electricals
- Work Type
- Electrical Maintenance
- Tools In
- 4 Items Logged
- Exit Status
- Pending
Service LogWork order verifiedAuthorized by adminTools logged at entry
Role-based workflow
Built for Everyone Involved.
Visitor
- Scan QR Code
- Register Details
- Verify Email
- Receive Digital Pass
- Check-in & Check-Out
Host
- Receive Approval Requests
- Review Visitor Details
- Approve or Reject Visitors
- Receive Arrival Notifications
Security Team
- Scan Visitor Passes
- Monitor Active Visitors
- Manage Entry & Exit
- Handle Overstay Alerts
Administrator
- Configure Visitor Policies
- Manage Access Rules
- View Reports
- Monitor Dashboard Activities
Industries we serve
Secure visitor journeys for every workplace.
Corporate OfficesManufacturing PlantsEducational InstitutionsHealthcare CentersHospitalityCommercial BuildingsBanking & FinanceLogistics & WarehousingConstruction Sites
Ready to Digitize Your Gate Operations?
Secure Every Entry. Simplify Every Exit.
Take complete control of visitors, materials, vehicles, and contractors — all from one intelligent gate management platform.